Are you looking for a venue for your next business event? It may sound easy but getting the perfect place takes work. Miranda Carter, a director of marketing, states that many marketing managers or event planners make the mistake of using RFP technologies. She says these are just directories which in spite of being effective in sending RFPs to many hotels may end up finding venues that are not the best fit. Well, it’s about time you find a much better way that will save you time and assure you of the perfect business function venues Yarra Valley provides. This article highlights the steps you need to take to achieve this.
Firstly, you will have to conduct a broad and detailed search for business function venues Yarra Valley has. The search will involve sending RFPs to between eight and ten hotels. Find out about their rates, minimums for food and breakfast and always get a clear yes or no answer when it comes to availability of meeting space and sleeping room. After getting the rates and available meeting rooms and sleeping areas, it is time to narrow down your search. Select the venues that are most suitable for you and continue with them.
After narrowing down to the function venues Yarra Valley provides, it’s time to contact and inform venues. As a sales manager or event planner be aggressive and inform the owners of the venues in your shortlist that they made it that far including the names of the other venues in completion with them. Further, as a sign of courtesy and good business manners, inform the venues that were not suitable for you that they were not picked. This also helps to reduce spamming. There is still more work to do as its time to put the chosen venues to work. Create a connection and have a dialogue with them. This will give you a platform to give them more information with regard to the plans for your business function. Inform them about what you require present and done during the event.
Well, we are back to narrowing down again. If you had five venues in your shortlist, it is time to cut down to the top three. The importance of narrowing down is that you are able to get the best deals out of the relationship you are creating with the particular venues. In addition, this reduced number in the shortlist gives morale to the remaining venues as each of them wants to beat the other and get to host the venue and as they say ‘may the best man win’. At this time you have all the information required to take a final decision. Remember this is a business, so choose Yarra Valley conference venues that best suit you and with a staff, you can work with well.
With a confidently made decision, you are well on your way to the perfect business function venues Yarra Valley provides. If you are looking for a party venue hire, visit https://www.functionvenueshealesville.com.au.